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Key results with Spendesk
Single source of truth: All reimbursements and invoices are centralised for instant access
Reduced manual invoice chasing: No more hunting for missing receipts and payments
Efficient processing: Invoice uploaded, AI categorised and paid in under 10 minutes
AI-powered data accuracy: OCR technology pre-fills all mandatory fields with 90% accuracy
Streamlined reimbursements: Employee expenses processed within a week
Enhanced purchasing flexibility: Virtual cards enable dedicated SaaS subscriptions and online purchases
Streamlined data management: Centralised financial information ready for accounting integration
About Orbem
Orbem is a Munich-based deep tech company that combines Artificial Intelligence with rapid, non-invasive MRI technology to scan and classify biological objects. From in-ovo sexing to fruit quality control, Orbem's state-of-the-art technology facilitates more sustainable, ethical, and data-driven decisions across global supply chains.
The challenges
Before Spendesk, Orbem faced the typical startup finance dilemma: rapid growth with inadequate financial processes creating operational bottlenecks.
Core issues:
Extremely low visibility on invoices and payments across the organisation
Heavily manual processes requiring constant oversight and intervention
Extensive chasing of missing receipts and documentation
Delayed month-end closing due to incomplete financial records
No centralised system for tracking reimbursements and expenses
Time-consuming searches for financial documentation
Lack of oversight over company spending
Visibility on the invoices and payments was very low back in the day. It was a very manual process. There were lots of one-time payments and lots of chasing.
Thomas KämpfBefore Spendesk
Manual invoice and payment processing
Constant chasing of missing receipts
No centralised financial documentation
Delayed month-end closing
Poor spend visibility across teams
Time-consuming manual searches
After Spendesk
Automated invoice processing and categorisation
Centralised receipt and documentation management
Single source of truth for all financial data
Streamlined month-end processes
Real-time spend visibility
Easily search for receipts and invoices with filtering options
The solution
Orbem implemented Spendesk to gain full control over its financial processes during a period of rapid growth. As an AI-powered company, Orbem valued Spendesk's continuous innovation in AI and automation capabilities – a crucial factor in their decision-making process.
Key features implemented:
AI-powered automated invoice processing with intelligent categorisation and routing
Virtual credit cards for SaaS subscriptions and online supplier payments
Physical cards for employee expenses and reimbursements
Centralised receipt management with search capabilities
Approval workflows maintaining financial oversight and compliance
AI-based accounting field predictions that automatically categorise expenses based on historical data and contextual information
For us, it's important that Spendesk continuously improves and adds new functionality. Without innovation, it wouldn't make any sense.
Thomas KämpfFrom chaos to oversight
The impact was immediate and wide-ranging. Instead of chasing missing invoices and receipts across multiple systems, Orbem's finance team gained quick access to all financial documentation through a single platform.
Spendesk's AI technology processes 100% of Orbem's invoices, expense claims, and card payment receipts through OCR, with 85-95% of requests receiving confident AI suggestions. The AI-powered categorisation system eliminated manual data entry while providing intelligent insights with 90% accuracy that accelerated processing and reduced errors. Virtual cards provided teams with flexible purchasing power for subscriptions and online suppliers while maintaining full financial oversight.
I think the two main advantages are that you can easily search for receipts and invoices with the different filtering options. And secondly you get a proposal from the accounting side of things that just makes you faster and reduces errors.
Thomas KämpfThe results
Since adopting Spendesk, Orbem has transformed its financial operations:
Single source of truth for all reimbursements and invoices
Sub-10-minute processing from invoice upload to payment approval
Weekly reimbursement cycles with a predictable Tuesday/Thursday schedule
5–10 minutes saved per missing receipt search
Enhanced security through virtual card limits and controls
Streamlined approval workflows maintaining team trust and autonomy
Future-ready integration and APIs for accounting automation
Reduced manual data entry by 80% through AI-powered field pre-filling and accounting predictions
Eliminated manual chasing of receipts and documentation
From a technical perspective, uploading an invoice, categorising it and moving it towards payment can be done in minutes. So if I really want to fast-track an invoice I can process it from end to end in under 10 minutes.
Thomas KämpfReady to eliminate your expense chaos?
Discover how Spendesk can help your growing company gain complete spend control while supporting rapid growth. Talk to an expert today.
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